Why Documents Matter
The IRS requires documentation to verify the applicant’s identity, foreign status, and eligibility for an ITIN. Incomplete or incorrect documentation is one of the most common reasons applications experience delays.
Required Categories of Documents
1. Identity
The document must establish who you are, such as your full legal name, date of birth, and photograph when applicable.
2. Foreign Status
The document must establish that you are a foreign individual. Some documents can prove both identity and foreign status.
Commonly Accepted Documents
Examples may include:
- Passport.
- National identification card.
- Foreign driver’s license.
- Birth certificate.
- Medical records for dependents in certain situations.
- School records for dependents in certain situations.
Not every document is accepted in every case.
Original Documents vs. Certified Copies
Depending on how the application is submitted, the IRS may require original documents, certified copies from the issuing agency, or documentation reviewed through an authorized process. Unacceptable copies can result in delays or rejection.
Applying Through a Certifying Acceptance Agent
A Certifying Acceptance Agent (CAA) is authorized by the IRS to assist eligible applicants. A CAA may review documentation, verify certain information, assist with Form W-7, and help ensure the application package is complete.
Common Mistakes
- Sending expired or unacceptable documents.
- Providing inconsistent information.
- Forgetting required forms.
- Submitting an incomplete application.
- Assuming any identification document will be accepted.
Frequently Asked Questions
Do I have to send my passport to the IRS?
It depends on the submission method and documentation provided. Some applicants may have alternatives.
Can I apply for an ITIN without a passport?
Yes, if another IRS-approved document or combination of documents meets the requirements.
Do children need different documents?
Dependents may have additional documentation requirements based on age and circumstances.
Do documents need to be translated?
Foreign-language documents may require translation depending on IRS requirements.
Can a CAA review my documents before submission?
Yes. A CAA can review documentation and guide eligible applicants through the process.
Conclusion
Preparing the correct documentation is one of the most important steps in an ITIN application. Understanding IRS requirements before submitting can reduce errors and unnecessary delays.
Need Help With an ITIN Application?
Get help reviewing Form W-7 requirements, supporting documents, and the filing process.
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